Privacy Collection Statement – Gifts

The Port Phillip & Westernport CMA (PPWCMA) is part of the public sector. As such, it complies with a range of laws and related obligations, including:

  • The Public Administration Act 2004
  • The minimum accountabilities for the management of gifts, benefits and hospitality issued by the Victorian Public Sector Commission
  • The Privacy and Data Protection Act 2014.

 

Collection, retention and use of information

As part of the PPWCMA’s compliance with its obligations and with good public sector governance practice, the following principals are followed:

  1. If an individual or organisation offers a gift to a board member or employee of the PPWCMA as a result of that person’s role with the agency, information about the offer will be recorded, retained and used by the PPWCMA
  2. Details of the information that will be recorded, retained and used by the PPWCMA are set out in the Gifts, Benefits Hospitality Policy (PDF – 231KB)
  3. The PPWCMA’s gifts policy will always be published on this website
  4. As set out in its gifts policy, the PPWCMA will publish a de-identified copy of its Gifts, Benefits and Hospitality Register (PDF – 28KB) on this website
  5. The purpose of publishing the de-identified copy of the PPWCMA’s gifts register on its website is to:
    • Promote transparency in public sector decision making
    • Comply with the Minimum accountabilities for the management of gifts, benefits and hospitality.

 

Viewing information

View the Gifts, Benefits and Hospitality Register (PDF – 28KB)

Please note that the copy of the register published on this website is de-identified. If you have offered a gift to a board member or employee of the PPWCMA, as a result of that person’s role with the PPWCMA, you can view all of the information that has been recorded by contacting the PPWCMA Business Manager on 8781 7900 or at enquiries@ppwcma.vic.gov.au.

Please note that, in accordance with the Gifts, Benefits Hospitality Policy (PDF – 231KB), whilst information on both ‘reportable’ and ‘token’ gifts (as defined in the policy) are recorded, retained and used by the agency, only information on reportable gifts is recorded in the gifts register and steps have been taken to ‘de-identify’ personal information in the copy of the gifts register that will be published on this website.

 

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